Attendance

24-Hour Attendance Phone Line: 408-354-2731 
 

Students who attend school consistently have a greater chance of excelling academically. Being present in the classroom provides students with the ability to ask for clarification, engage in meaningful discussions with other students, and take accurate notes to prepare for tests. 
Reporting or Clearing Student Absences

If a student will be absent, parents must call the LGHS attendance line at #408-354-2731 prior to or up to 72 hours after a whole day's absence. Absences should be reported daily.     

To report or to clear an absence, parents/guardians must call the LGHS attendance line at #408-354-2731 and leave a voice mail message with the following information:

- Student's name
- Reason for absence
- Date(s) of absence.  
-  Caller’s name
- Relation to the student   
- Student ID number (if available)  

Excused Absences 
EC 48205 (unless noted otherwise)

Absences are to be excused for reasons as permitted by law and those set forth in BP/AR 5113

You have 72 hours to clear an absence.  The 72-hour period begins at the start of the school day when the student was absent.  After 72 hours, all unverified absences become Cuts and cannot be cleared. Absences should be reported daily. 

If your student was present in class but was marked absent, they need to contact the teacher to verify their attendance. The teacher will clear the absence through the Attendance office.     

Leaving Campus/Off-Cammpus PassIf a student needs to leave campus early, parents/guardians must notify the school IN ADVANCE, and the student must be issued an Off-Campus pass. The student must check out through the attendance office. If a student leaves campus without a pass, other than during the scheduled lunch period, the student will be issued a “Cut” for any missed classes. Those cuts cannot be cleared.

Off-Campus Pass

Call the Attendance line IN ADVANCE: #408-354-2731 

- Student's name
- Date(s) of absence
- Time of pick up
- Reason for absence
- Caller’s name
- Relation to the student   
 - Advise if the student will return to campus & the approximate time of return

The Off-Campus pass will be located in your student’s LGHS School email account. (The Office will not deliver passes.) The student should show the pass to their teacher at the start of the class period.

Leaving During Lunch Period

Leaving campus during lunch is a privilege for LGHS students. If a student is not returning after lunch, the attendance office needs to be notified before the next period begins. 

Arriving late or returning to campus

The student will need to check in at the Attendance Office upon arrival on campus.

Parent notification of absences 

Parents will be notified of all absences on the student’s record through the automated telephone message system, which will deliver calls at approximately 11:30 am and 5:30 pm.  

Release To HomeStudents who become ill at school and wish to go home must report to the Health Office to obtain authorization and an Off-Campus Pass.  The parent or guardian must be notified of the student’s release from school. Any student who leaves campus without first coming through the Attendance office will receive a cut.

NOTE:  School personnel are not authorized to allow students to go home unless the school has been notified by a parent or guardian that the student is to be released from school.  In the event that a parent/guardian is not available and the student is ill and must go home, the person listed on the emergency card will be notified of the student's release from school.

Make-up Work

It is the responsibility of the student to contact the teacher for make-up work when make-up privileges have been granted. Some teachers limit time allowed for make-up work. 

18-Year Old Attendance Waiver

From the date of the student's 18th birthday, there shall be permitted no more than five absences from any one class in one semester. Additional absences will result in disciplinary action as specified in the Guidelines for Discipline. Exceptions may be made for absences due to serious medical reasons verified by a doctor and/or approved by an administrator. The standard for tardies shall be the same as for minor students. Form for 18 Year Old rights.pdf

Definitions

Definitions of Chronic Absences and Truancy (AR 5113.1)

See LGSUHSD Attendance Handbook p. 4

LGSUHSD Attendance Codes

Based on the reason for the absence, attendance will be coded accordingly. Attendance technicians are largely responsible for coding; however, additional staff members may have the ability to change attendance codes (i.e., administrators, health clerks/nurses, wellness center staff).  Notations related to student attendance may be added to AERIES under Attendance Notes.

School Site Interventions for AbsenteeismOnce the attendance team has identified students in need of early intervention, the team is encouraged to use a variety of sources of information to identify individual and systemic factors contributing to absenteeism. 

School site interventions may take a number of different forms including, but not limited to:

Notifications 

• First Notification of Truancy. “Truant” is defined by EC 48260 to mean a student who has been absent from school without a valid excuse for more than 30 minutes on each of three days in one school year. EC 48260.5 describes information to be included in the notification to parents.
• Subsequent Report of Truancy. Subsequent report of truancy per EC 48261 is to be sent once a student who has been reported as a truant, was sent the first notification of truancy, and is again absent or tardy from school without a valid excuse on one or more days. 
• Habitual Truant Notification. The student is deemed an habitual truant after being reported as a truant three or more times per school year per EC 48262. The school must have made a conscientious effort to hold at least one conference with the student and parent after the student has been identified as a truant to send this notification.
• Tardy Notifications.  Not mandated by law, but these notifications detail the school-based expectations and consequences for excessive tardies.

Administrative Consequences for TardiesStudents at LGHS are expected to arrive to class on time.  Any student not in their seat when the bell rings will be considered tardy.  There are NO excused tardies. Students arriving 30 minutes or more late for class will be considered absent for that class period. Students and parents should monitor their attendance and tardies on Aeries.

In addition to classroom consequences administered by teachers for tardies, students are subject to administrative consequences upon the 6th tardy.  

• After a student has accumulated their 6th tardy during the school year, an after school detention will be assigned. 
• After a student has accumulated their 9th tardy during the school year, a Saturday School will be assigned.
• After a student has accumulated their 12th tardy during the school year, two Saturday Schools will be assigned.

Parents will be notified via email (Parent Square) when a student earns an after-school detention and/or Saturday School. All discipline hours assigned, including detention and Saturday School must be served by the last day of the following grading period or student privileges and extra-curricular participation may be suspended until the student has cleared the discipline with Administration.

Extracurricular School Activities

To participate in an activity or athletic event, students shall be present in all scheduled classes on the date of said event. A tardy of 31 minutes or more shall be considered an absence and coded as an ‘L’ in Aeries.